Custodial Plan Commendation 

StrongMSBA Commendation - Master Facilities Custodial Plan

Recently, the Massachusetts School Building Authority commended the Leicester Public School District for its comprehensive Maintenance and Custodial Plan. We are pleased to announce that school districts across the state are using Leicester’s Master Plan to keep their buildings clean, safe, and operational.

This post is a summary of the topics within the plan. If you would like to read the entire document, just click on the following link. Master Facilities Maintenance and Custodial Plan

Facilities Mission

Our facilities will support and enable student-centered learning; function as community resources; provide access to technology (anywhere/anytime); be safe and secure; maximize energy efficiency and cost-effective sustainability; foster collaborations; and inspire excellence in teaching and learning (both inside and outside) at all grade levels and abilities.  

District Facilities Audit

In 2015, Leicester Public Schools engaged Johnson Roberts Associates to conduct an audit of its school facilities. The results of the audit included an analysis of the existing conditions of each LPS facility and the potential impact of future enrollment and community use of LPS buildings. Most importantly, Johnson and Roberts, in coordination with the School Department, the Select Board, the School Committee, the Finance Advisory Board, and many students, teachers, and townspeople, developed an overall Facilities Master Plan to address the potential mid-term (+-10 years) facility needs of the Leicester Public Schools. It took six months to develop the plan, which will serve the district well for many years to come.  

Facilities Capital Committee and Facilities Budget

Each year, the School Department works with the town’s Capital Committee to build a budget and identify items and projects in the schools that need attention. After free cash has been certified, the town determines how much money is available for capital projects. A town board consisting of four members and the director of facilities for the school department weigh each request and vote to approve projects individually.

Custodial Staffing and Standards

The director of facilities, in coordination with the school principals, serves as the supervisor for the custodians, grounds staff, and contractors; oversees the scheduling and accomplishment of all maintenance activities including the scheduling of work, the assignment of work orders, the development and implementation of preventative maintenance, safety, and facilities programs and policies, and the provision of needed supplies and equipment. The director also helps develop the Maintenance Department’s budget. 

The school principal supervises the building’s cleaning staff on a daily basis. They work closely with custodians to ensure that the needs of the building, staff, and students are being met. 

The district contracts with qualified vendors to clean, maintain, and operate its facilities. The current vendor is National Facility Services. The vendor is required to meet documented Standards for Cleanliness and Routine as adopted from the Association of Physical Plant Administrators (APPA) publication “Custodial Staffing Guidelines for Educational Facilities.”  The district’s intent is to consistently deliver Level 2 (as described in the attached document) to our staff and students.

Factors that adversely affect achieving the desired level are environmental, facility age, facility usage, and availability of manpower. Audits are randomly conducted by the director of facilities and the building principal. A Master Custodial Schedule is included in the attached document.

Maintenance Priorities and Procedures

Requests for work orders from faculty and staff are submitted to the Maintenance Department electronically. Based on the priority, the director of facilities assigns work orders to the appropriate custodian(s) or contractor(s). The director of facilities also oversees a comprehensive Preventive Maintenance (PM) Program, which can be found in the attached document.

Training and Certifications

The attached document lists the training programs offered by the district including OSHA training, asbestos training, best practice training, and district training.

Energy Conservation and Management

Energy conservation and the quality of the indoor environment in a school are contributing factors to the health and safety of the students and staff and the efficient operation of a school facility. The Town of Leicester has a contract with Honeywell to address electrical, building envelope, heating, and water conservation. In addition, the district’s technology department monitors energy usage using a product called Surveyor. Surveyor is a comprehensive power management solution that helps manage the power states of computers and network-connected devices in a way that reduces energy consumption without disrupting work activity. 

Environmental Quality

The indoor environmental factors that most influence occupant health and welfare are thermal conditions, lighting, and the concentrations of indoor pollutants. At the High School and the Elementary School, the HVAC systems can be accessed through an AME BMS system. This system is configured to give access to authorized personnel both on and off-campus. The cleaning crews routinely inspect the air handlers and air filters in all of the classrooms and replace them as needed. Air and water testing is routinely conducted at all schools. If a new school is built, state-of-the-art air and water quality monitoring systems will be available.

A great deal of thought and many hours went into preparing the Master Facilities Maintenance and Custodial Plan, and its use will help the town keep the school facilities clean, safe, and operational. 

Posted by colbyl On 23 September, 2019 at 9:08 AM  

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